NOTICE is hereby given that the Club’s 122nd ANNUAL GENERAL MEETING
(which will also be a Rotation Meeting) will be held in the Club’s Ballroom on
Friday 11th October 2024 at 6.30pm for 7pm
to transact the following business: –
1. To receive apologies for absence.
2. To approve the Minutes of the AGM held on Friday 20th October 2023.
3. Matters arising.
4. To receive the following Report: –
- From the Chairman of the Board
- Year in review
- 2024/25 plans
5. Financial Report from The Treasurer and adoption of the Annual Accounts for the year ended 31st March 2024. A summary of the Annual Accounts will be available at the meeting. If you would like to have access to the full accounts prior to the meeting, please ask Kim.
6.1 To formally elect Gavin Downing to the Board. He has been co-opted to the Board during the year and ratification of his appointment is required.
6.2 To vote with an election to the Board for the role as Board Director, two Directors of the Club as a result of rotation.
In accordance with S 10.2 of the Club’s Articles of Association, the two longest serving directors (selected at random from the three longest serving) have been put up for re-election by rotation. Both have signified their willingness to stand once again. They are; Victoria Kunzer and James Max.
In accordance with S 10.4 of those Articles, set out below, should any Member wish to stand against those being rotated for election, there is a process. We would ask that you notify Kim@fosltc.com should you wish to stand with details of and signatures from the requisite five Member nominations. The deadline is 5pm on Thursday 3rd October.
10.4 No person other than a director retiring at the meeting shall be eligible for election as a director at any Rotation Meeting unless not less than one week before the said meeting his or her name and nomination shall have been given to the Board by notice in writing left at the registered office of the Club and signed by five Members and there shall also have been left at the registered office notice in writing signed by such person of his or her willingness to be elected as a director and (if not already a Member) to become a full Member and his or her nomination complies with the requirements laid down by these Articles.
6.3 To confirm the Committee Chairs
If you wish to view the Club’s Articles of Association, please be in touch with Kim who will happily supply you with a copy.
7. To re-elect the Independent Reporting Accountants – TaxAssist
8. Any other business.
9. Q&A – Whilst we will have time for questions on the day, to ensure your question may be considered or answered, you are welcome to email in advance any question to Kim@fosltc.com
A finger food buffet will be served at approximately 8.15pm at the close of the meeting.
By order of the Board
FRINTON-ON-SEA LAWN TENNIS CLUB
36 Holland Road, Frinton-on-Sea CO13 9ES
24th September 2024